You can set a permission for each topic. There are permission levels and permission types.

Permission levels:

A permission item is described by:

•User or user group

•Permission level

•Expiry date (optional)

The permission level can be:

•Admin

•Update

•Guest

Admin rights:

•Change all topic fields

•Delete topic

•Add/remove relations

•Add notes

•Add broadcast

•Remove notes (can remove anybody’s)

•View history

•View permissions and grant access

Update rights:

•Change all topic fields

•Add/remove relations

•Add notes

•Remove her own notes

•View history

Guest rights:

•View data sheet (The Discussions tab) in read-only mode.

Note: When you create a topic, the Admin permission for the creator of the topic is added.

A topic has a permission type. Permissions can be granted explicitly and the explicit permissions supplement the permissions obtained from those of the selected permission type.

Permission types:

•Grant only: Only the explicit permissions of the topic apply.

•Inherited: The topic inherits permissions from the primary relation as per the following:

oTranslation project:

▪Project manager -> Update

▪Terminologist ->Update

▪Translator -> Update

oTerm base:

▪Admin -> Admin

▪Reviewer -> Update

▪Updater -> Update

▪Lookup -> Guest

•Public: All memoQWeb users have guest permission to the topic.

Who can do what?

There are explicit and implicit rules (permissions) for discussions:

•Forums can be managed (create, modify, delete) only by administrators.

•Announcements can be created by administrators and project managers.

•A new topic for a term base or a term base entry can be started by a user with lookup permission for the term base.

•A new topic from a term can be started by a user with update, review or admin permission for the term base.

•A new topic for a project, document, row or LQA comment can be added by a user who is a member of the project.

•A topic can be closed by the user who created it and administrators.

Users receive notification emails about the changes of a topic by the topic creator, users who have been or are currently assigned to the topic, users who added at least one note to the topic and users who monitor a topic.

Visible topics

Not every topic is visible to all users. Administrators see all topics.

The list of topics visible to a non-admin user can be obtained by the following rules:

•User (or a group containing the user) has permission for (permissions type: grant only, public)

•User (or a group containing the user) has permission for (permission type: inherited) and the primary relation is a term base and the user has permission for the term base.

•User (or a group containing the user) has permission for (permission type: inherited) and the primary relation is a project, with these rules:

oThe following user types inherit permissions:

▪Users are assigned explicitly to the project.

▪Users are assigned to a group-sourced document.

▪Users are assigned to Subvendor groups.

oFirstAccept users are ignored.

•Topics where the primary relation is a term base, and the term base is attached to a project the user is member of.

Caution: This is a special case because neither explicit nor inherited permissions can be applied in this case. The user gets Update permissions for the topic.